When And How To File A Report In An Accident Book

By Cat Mulligan. Last Updated 11th October 2023. If you have had an accident in a public place you may have heard about or been advised to file a report in an accident book in a public place. But, what are accident books in public places, what should be recorded in an accident book, how is this used and are they helpful in making a personal injury claim? In this guide, you can find the answers to these and other questions.

If you have been injured in a public place you may find that in the immediate aftermath you are quickly rushed off to a doctors surgery or hospital as appropriate and so unable to report the accident to the relevant authorities.

At this point, you will more likely be focusing on getting whatever healthcare you need and could even question why should accidents be reported at all? But making sure that the details of your accident (what the cause was and how you have been injured) are correctly reported or recorded can be invaluable.

The consequences of not reporting an accident at work, in a shop or in the street could be that if you later choose to make a personal injury claim you have less evidence of the accident having taken place.

As soon as you are able to do so, we recommend that you report the circumstances of your accident to the relevant authorities and recorded in an accident report log or book.

To find out more about how and why you should report being injured in a public place please read on. If you would like to speak to an advisor about potential work accident claims, you can contact Public Interest Lawyers today by calling 0800 408 7825.

You can also reach us online using our contact page or live chat service.

Public Places Accident Report Book

Public Places Accident Report Book

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What Is An Accident Report Book?

An accident log book is where accidents can be recorded after they occur in the workplace. It should contain details of the injury suffered and the type of accident, as well as the person’s name and the date of the incident. The accident book is a way to ensure that incidents resulting in an injury are properly recorded. If making a claim, it could be submitted as evidence.

If you are injured as a member of the public, your details may not be recorded in the accident book. According to HSE, the accident book is a legal requirement for workplaces employing ten or more people. However, not all public places are going to have an accident log book.

Additionally, it is not a legal requirement for members of the public to have their injuries logged. However, some public places may decide to do so. If this is the case, then the accident log book should record the same details as they would if you were an employee. Additionally, you may be asked for your phone number and address.

Call our advisors for free legal advice at any time.

What Type Of Accident Or Injury Should Be Recorded?

Next, we shall look at different types of accident which have to be reported and recorded. Some accidents do need to be reported and others do not. Which incidents need to be reported are set out in the 1995 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations. These include;

  • Injuries that prevent an employee from being able to carry out their usual duties for three days or more.
  • Those which are classified as a major injury such as a break to the leg, arm or ribs.
  • Fatal accidents.
  • Workplace diseases.
  • Dangerous instances such as a structure of scaffolding collapse.

Whilst not all instances of an accident or a disease are legally required to be recorded under RIDDOR guidance, we do recommend that all accident at work examples and accidents at public places are recorded. Even reporting a minor accident could help to prevent a larger accident from taking place in the future.

How Much Can I Claim For An Accident In a Public Place?

To receive compensation, you need to prove that your injury was a result of negligence. As such, evidence, such as an accident log book, could be crucial during the claims process.

Failing to report what happened in the accident record book could potentially impact your chances of making a successful claim. A lack of this key piece of evidence could see you being offered less compensation as defendants can see it as a sign that the case is too risky to take. Therefore, you need to take your time to complete the accident report book clearly with a date to verify when the incident occurred.

One of the potential head of losses is called general damages. This compensation figure is for the pain and damage suffered due to the actual injury itself. As such, you can claim for both physical and psychological injuries caused by the act of negligence.

The Judicial College Guidelines can give you a better picture of the general damages compensation you could potentially receive. Please understand that these figures are not guaranteed as every claim is different. These figures have been taken from the latest guidelines, published in 2022.

Type of Injury Category Bracket of Compensation Injury Details
Leg Severe (i) £96,250 to £135,920 This bracket is for the most serious leg injuries that are short of amputation.
Leg Severe (ii) £54,830 to £87,890 These injuries are very serious in nature leading to symptoms including permanent mobility problems.
Leg Severe (iii) £39,200 to £54,830 Serious compound fractures that cause prolonged treatment, scarring that is extensive and instability.
Hand (b) £55,820 to £84,570 This injury has caused serious damage to both hands, leading to a loss of function that is significant.
Back Severe (iii) £38,780 to £69,730 Cases of disc fractures or soft tissue injuries that cause conditions of a chronic nature.
Pelvis and Hips Severe (iii) £39,170 to £52,500 Injuries that fall into this bracket include an acetabulum fracture that causes degenerative changes.
Pelvis and Hips Moderate (ii) £12,590 to £26,590 Surgery, such as a hip replacement, may be required.
Wrist (b) £24,500 to £39,170 Permanent, significant disability has been created to the wrist. However, some useful movement remains.
Wrist (e) In the region of £7,430 A Colles’ fracture that is uncomplicated in nature.
Elbow Moderate or Minor Up to £12,590 Most elbow injuries, such as lacerations and tennis elbow syndrome, fall into this bracket.

You may also be able to claim for special damages. Special damages relate to the losses that you’ve suffered financially because of the injury. Losses you may be able to claim for include care costs, travel expenses, medical expenses and loss of earnings. You would need sufficient evidence to claim for this, such as bank statements, invoices and receipts.

If you have more questions about the importance of an accident report book or would like to see if you can claim, contact us for free today using the details above.

How An Accident Report Book Entry Can Help Your Case

If you have to fill in a report for an accident book at work, the entry should describe in detail how the accident occurred. This means that the entry should include where, when and how the accident happened. It should also clarify the number of injuries sustained and how exactly the injuries were caused. Information in accident books should be kept private to ensure GDPR compliance.

Ultimately, the accident book serves two main purposes:

  • Firstly, it is used as an official record of the accident. What should be recorded in an accident book, such as the details listed above, make it a useful record of the incident as it can be used as evidence should you wish to claim.
  • Secondly, due to it illustrating how accidents occur, it can also be used as a record to highlight potential risks so that similar accidents do not happen in the future.

Accident books are useful because they are an official record of the accident itself. This means that it can be helpful when attempting to prove that your injury was a result of third-party negligence. To receive compensation, you need sufficient evidence and an entry in an accident book can be useful when attempting to build a case.

When And How Should You Complete An Accident Book?

One important question you may have is how do I report an accident at work? The best and simplest way to do so is to contact your employer or the relevant person at your company and ask to fill out an accident report. A report or record should be made in the accident report book or log at the earliest possible opportunity after the accident has happened.

If you had an accident at work but didn’t report it as yet, you need to do so as soon as possible, especially if you were injured in the workplace. People are required to inform an employer of an accident and of being hurt as soon as possible. If they can not do so because of their level of injury and are unable to work for more than seven days because of how you were hurt, the employer has to report the accident.

What Information Should The Accident Book Include?

In addition to details of the incident, the accident reporting book should contain other pieces of information. This includes:

  • The injured party’s name and home address. 
  • Details of any witnesses to the accident
  • Details of the person who makes the entry, plus their signature. 

In regard to the incident, if you want to know what information the accident book should include, the entry ought to contain the time, date, location and incident description. 

If you would like to discuss what is an accident book and how an entry into one could support your case, please get in touch with an advisor from our team.

Who Needs To Fill Out The Accident Book?

It is not necessarily the responsibility of your employer to record injuries in workplace accident books; this can be done by any employee. If you are involved in an accident at work, and you are capable of doing so, you could fill out the accident book yourself.

It is an employer’s responsibility, though, to be aware of what types of injury should be recorded and which should be reported under RIDDOR. This could include any workplace accident that results in a fatality or those that result in an employee needing 7 or more days of absence from work.

If you suffered an injury as an employee, you do not face a legal requirement to record it in the accident book, though it is recommended.

Accidents being recorded can help your employer figure out what may need changing in regard to health and safety procedures in the workplace and could make the workplace a safer place for future employees.

When Is An Accident Book Required In The Workplace?

Those looking to understand more about accident books may have questions such as when they are needed, where they should be kept and how long should reports be kept for. Any company which employs ten or more people is legally required to keep a workplace accident report book present on site. This is a requirement under certain legislation including The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 and The Social Security (Claims and Payments) Regulations 1979.

The employer is legally required to safely keep information in the accident book for a three year period. It should be kept in a safe location where the information is kept secure.

When Is An Organisation Legally Required To Have An Accident Book?

So, when is an organisation legally required to have an accident book?

If a company has ten or more employees or if the company owns or occupies a mine, factory or a quarry, there is a legal requirement to have an accident book in public places. This requirement is set out in the Social Security (Claims and Payments) Regulations 1979.

However, even if an employer does not meet these criteria, or if they are a public place which does not have a requirement under this act to retain and record information, they must still make sure to record and report any incidents which fall under the RIDDOR as looked at above. A full list of reportable incidents can be found on the HSE website.

No Accident Report Has Been Made, Could I Still Claim?

There could be different reasons for why your accident has not been reported. It could be that your injuries required immediate medical attention after which making a report was simply forgotten. It could also be that for one reason or another there is no accident book at work. It could also be that the public place is deliberately attempting to prevent a record being made.

Whatever the reason that there was no accident report book available or that a record was not made, this should not affect your ability to make a claim. You could still be able to make a claim based on other evidence, such as any medical evidence or witness statements. Having a record of your incident does however make the claims process easier to do.

Can I Make A No Win No Fee Claim After Reporting An Accident?

Now that you’ve learned more about how recording your accident in the accident book could help your claim, you might be interested in seeking legal representation. Our panel of solicitors offer their services on a No Win No Fee basis by offering their clients a Conditional Fee Agreement (CFA).

Under this agreement, you aren’t expected to pay any upfront or ongoing fees to your solicitor for their services. Likewise, if your claim fails, your solicitor won’t take payment for their work.

If your claim succeeds, then your solicitor will take a success fee. This is a small percentage taken from your compensation, which is limited by a legal cap. The legal cap helps to ensure that you keep the majority of what you receive.

If you recorded your accident at work in an accident book and want to know what to do next, talk to our advisors. They can evaluate your claim for free, answer any questions you may have about the claims process, and potentially connect you with a solicitor from our panel. To connect with them today, you can:

Learn More About Recording Entries In An Accident Book

If after reading our guide article looking at the role of an accident book in public places and personal injury claims, you still have questions or wish to find out more, you can see additional information in these resources from our site and the Health and Safety Executive.

Public Accident Claims Hot Spots
In this article, we look at potential hot spots where accidents in a public place could happen, and what you could do if they do.

Swimming Pool Accident Claims
This guide covers everything you need to know about making a compensation claim for an accident at a swimming pool.

Who Should You Report An Accident To?
The RIDDOR is a way of documenting accidents and injuries with the Health and Safety Executive

Further Information On Accident Report Books
This article from the HSE looks more at accident report books and how to order them.